Signing Microsoft Word Documents (Quebec Only)

This procedure applies for Microsoft Word documents using a digital signature provided by Notarius in the province of Quebec.

➢To electronically sign a Microsoft Word document

1.Select a file in your list of files.

2.Click the Documents tab. This will display the categories of documents available for the file.

3.Click the sign to the left of a category name to display the generated documents belonging to this category.  A list of  documents is displayed. A sign is then displayed to the left of the category name meaning the list is expanded.

4.Click the name of a document to select it. It is highlighted.

5.Click the Sign link to the right of the list of documents. This will open the Sign dialog box. You have then to complete the information about the digital signature.

Note: The Sign function is only enabled if the signature process can be done for the document that you have selected.

6.In the Entrust Profile field, click the Browse button to look for the Entrust digital signature file. This will display another window called Select File. Use the Select File window to find and select your Entrust digital signature file.
The Entrust digital signature file has an .epf extension. It must be available on your computer in a dedicated directory.
Browse in your directories and files, select the Entrust file then click the Open button. This will close the Select File window and will display the Entrust digital signature path and file name in the Entrust Profile field of the Sign dialog box.

7.In the Password field, enter the password associated with your digital signature.

Note: Click the Cancel button in the Sign window if you want to cancel the signing process.

8.Click the Sign button to confirm the signature process and send the document to the financial institution. The signature is automatically validated by the Notarius certification agent.

When the transmission is completed and approved, the details of the transmission are displayed in the Transmission Information section: the name of the recipient, its e-mail address, the name of the sender and the sending date.

Note: As soon as a preliminary report is transmitted to the financial institution, the file status automatically becomes Preliminary Report Transmitted in the Status section of the File tab.

Note: As soon as a final report is transmitted to the financial institution, the file status automatically becomes  Final Report Transmitted in the Status section of the File tab.